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Sharing Settings

For PCA Users:

By deaful any new objects created are public this is a normal behaviour, once the object has been saved, you will need to return to the Program List (Home) locate the program, click the 3 dot menu and select sharing option to update settings/sharing.

This interface allows users to define access privileges related to the Program to Users and User Groups. If the user possesses the required permissions for the Program, the sharing settings associated with the Program can be updated in several ways. To update the program sharing settings, click on the "Sharing Settings" option in the program menu.

Sharing Settings option is located in the three-dot menu for every Program.

After selecting this option, the Sharing Settings Dialog will appear.

Sharing Settings pop-up window.

The window contains the following elements:

  1. Name and creator of the selected Program.

  2. List of Users and User Groups who have access to this program. It also displays the permissions that each user has.

  3. Permissions list for each User and User Group. This section allows for quick editing of the current permissions in the program.

    • When clicking the permission icon a menu is displayed where new permissions can be selected.

    • When clicking the X icon, the permission is removed from the Program.

Permissions menu displayed when changing the sharing settings of Users and User Groups.

  1. Add users and user groups: If the user needs to add a new user/group. The user can start entering the name. The System will start auto-suggesting the users/user groups. Users also need to select the permission they want to provide this user/ user group and then at the end, need to click 'Assign' to assign them the access.

  2. Overwrite Existing Behavior: If this checkbox is selected, the system will remove all the other permission and replace them with the selected users/groups and their corresponding permissions. Whereas, if it is not selected, the users/groups will be appended with the existing list.

  3. Apply the settings: The user can either apply this sharing setting, just to the Program Level, Program and Program Stages or Program, Program Stages and Data Elements level. Users can select the required level by selecting the dropdown arrow on the button.

> Note: Unlike DHIS2, here user needs to click 'Apply' to save all the changes that were made.

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