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Sharing Permissions - Default Behaivour: Please be advised, if your DHIS2 User Account allows you to create public objects, the programs and their metadata will set as Public by default. If the new object you created needs to be restricted to only certain User Groups/Users please follow the steps below to make changes to the Sharing Settings. |
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The sharing permissions of a program and its related metadata can be adjusted in DHIS2 to ensure that users who capture and analyze data can read the metadata, but minimize the risk of unauthorized changes. The By setting sharing permissions on a program and its related metadata, the scope of users who can do data entry can be controlled by setting sharing permissions on a program and its related metadata.
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Updating Sharing Settings
To update the sharing settings, you need to must be logged in to DHIS 2 and on the Program Config App Home Screen page (List of programs).
To access the Sharing Settings,click the (1) Three Dots on the right-hand side of the relevant Program to open the dropdown menu, next click on (2) Sharing Settings option as shown below.
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Please note if you do not have sufficient DHIS 2 User Account Access you will not be abe to make change, you will be presented with the following message: |
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Navigating Sharing Settings
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To add a new User or User Group by simply click in the text area (1) and start typing where , you will be presented with a list of all Users and User Groups available, click the relevant one to add.
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You will need to add Users and User Groups manually one-by-one.
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Saving Changes
You can either apply these settings just to the ‘Program Level’ or ‘Program & Program Stages’ or ‘Program, Program Stages & Data Elements’. You can click have the choice of one of the following settings, you can access the list of options by clicking on the dropdown arrow and select selecting the required level relevant setting from the dropdown menu. The default option is always ;
Program Level
Program & Program Stages
Program, Program Stages & Data Elements
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Please note, when you make a selection from the dropdown list, it will be applied immediately without any further user input or confirmation. |
If you are updating a HNQIS2 Tracker the default Permission setting is automatically set to:
APPLY TO PROGRAM, PROGRAM STAGES & DATA ELEMENTS.
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If, however, you are updating an HNQIS2 Program you will need to decide which option to apply
Merage , Append or Replace settings
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Unlike DHIS2, here you need to ‘Apply’ to save all the changes you have made. |
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Applying Settings
This option is only showing shown on HNQIS2 Program, not Tracker’s.
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If this checkbox is selected, the system will remove all the other permission and replace them with the selected users/ user groups and their corresponding permissions. Whereas, if it is not selected, the new users/groups will be appended with to the existing list.
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