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Sharing Permissions - Default Behaivour: Please be advised, if your DHIS2 User Account allows you to create public objects, the programs and their metadata will set as Public by default. If the new object you created needs to be restricted to only certain User Groups/Users please follow the steps below to make changes to the Sharing Settings. |
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The sharing permissions of a program and its related metadata can be adjusted in DHIS2 to ensure that users who capture and analyze data can read the metadata, but minimize the risk of unauthorized changes. By setting sharing permissions on a program and its related metadata, the scope of users who can do data entry can be controlled.
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Updating Sharing Settings
To update the sharing settings, you must be logged in to DHIS 2 and on the Program Config App Home page (List of programs).
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Please note if you do not have sufficient DHIS 2 User Account Access you will not be abe to make change, you will be presented with the following message: |
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Navigating Sharing Settings
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Please ensure you are working on the correct Program before making changes to Sharing Settings. |
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Permission menu: You can click the ‘Permission icon’ to show the corresponding Permission menu. You can change the ‘Metadata’ and ‘Data’ permission from this menu.
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Adding New Users and User Groups
To add a new User or User Group simply click in the text area (1) and start typing, you will be presented with a list of all Users and User Groups available, click the relevant one to add.
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You will need to add Users and User Groups manually one-by-one.
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Saving Changes
You have the choice of one of the following settings, you can access the list of options by clicking on the dropdown arrow and selecting the relevant setting from the dropdown menu;
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Please note, when you make a selection from the dropdown list, it will be applied immediately without any further user input or confirmation. |
If you are updating a HNQIS2 Tracker the default Permission setting is automatically set to:
APPLY TO PROGRAM, PROGRAM STAGES & DATA ELEMENTS.
If, however, you are updating an HNQIS2 Program you will need to decide which option to apply
Merage , Append or Replace settings
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Unlike DHIS2, here you need to ‘Apply’ to save all the changes you have made. |
Applying Settings
This option is only shown on HNQIS2 Program, not Tracker’s.
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Overwrite Existing Behavior:
If this checkbox is selected, the system will remove all the other permission and replace them with the selected users/ user groups and their corresponding permissions. Whereas, if it is not selected, the new users/groups will be appended to the existing list.
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