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The Individual Mode Table comprises presents the following columns:
Name: Indicates the title Name of objects associated with the selection in the Side Menuthe object.
Public Access: Displays ✅✅ icons a ✅ icon for each permission type, if the object allows public access for both Data and Metadata. Conversely, if , a double ✅ icon will be displayed. Ff the object lacks public accessPublic Access, a 🚫 icon will be shown.
External Access: While the Sharing Settings App doesn't permit does not support external access modification, the current permissions will be presented using specific conventionsvalue of the External Access configuration is displayed in this column.
Groups: Shows the The User Groups assigned to the object, along with detailing their corresponding permission types.
Users: Exhibits the The Users linked assigned to the object, accompanied by detailing their respective corresponding permission levelstypes.
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Access to the Sharing and Access Screen
The Sharing and Access Screen allows users to modify the Sharing Settings for only one object at a time, either individually for a user or collectively by user groupof an object.
To access open the Sharing and Access Screen, follow these steps:
Select an Object in the Side Menu.
Select the Individual Mode Tab.
Select Find the desired row Object in the table.
Open the Objects Object Menu by clicking on the three dots located to the far-right (See Image 2).
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The Sharing and Access screen Screen will appear with the current configuration (See Image 3).
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Please Note: The title of the modal window will dynamically update with display the name Name of the selected objectObject
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Assigning
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Access to a User or User Group
Select an Object in the Side Menu.
Select the Individual Mode Tab.
Select Find the desired row Object in the table.
Open the Objects Object Menu by clicking on the three dots located to the far-right.
Enter the name of the user or the user group a User or a User Group in the search field. The results with the matching name that match the provided Name will be displayed. Select your user or user group., proceed by selecting one of the results.
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Now, let’s proceed to select the Access Level can be assigned. The Options are the following:
View Only: The user User/User Group can only view the object while searching for it using the Maintenance App, but the user will not be able to open and edit the objectObject.
View and Edit: The user can view and edit the object User/User Group can View and also Edit the Object using the Maintenance App.
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After selecting the user and a User/User Group and defining the access level, use the Give Access button will be enabled. Click on itto add it to the Access list.
The user or user group added User/User Group will be displayed on the user list with access to the Object. The name of the user/user group will be shown with a legend indicating the access level below the name and at the far right of the rowin the Access List, including a legend that indicates the access level.
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Return to the individual mode table. The user/user group added Individual Mode table by clicking the ‘Close’ button. The newly added User/User Group will appear in the columns column for the selected objectObject.
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Updating Access level for User/User Groups
Select an Object in the Side Menu.
Select the Individual Mode Tab.
Select Find the desired row Object in the table.
Open the Objects Menu by clicking on the three dots located to the far-right.
Search for the user or user group for which you intend to modify the access levelUser/User Group Access you wish to modify.
Click the Dropdown at located to the far-right of the row. The following options will be displayed (See Image 7):
View Only
View and Edit
Remove Access
The current access level Access will be visually indicated by a green highlight within the dropdown menu
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Update the access Access level of the userUser/user group User Group by clicking on the desired access leveloption. The new access Access level will be applied, and the legend will appear below the name of the user/user groupclose this window to check your changes.
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