HNQIS
User Manual - Supervisors
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Overview
OVERVIEW
This article provides a detailed explanation of the use of HNQIS when providing quality supervision in a medical setting.
There are separate manuals to cover the configuration of supervision lists and the tools that can be used for that setup.
Please note this guide may refer to some sections, questions, screenshots, and other examples that you may not have access to in
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your particular configuration
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this is normal.
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Table of Content
HOW TO ACCESS
DEVICE TYPES
You can access HNQIS in two ways:
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Android App (Recommended) – Smartphone or Tablet – You can download and install the DHIS2 Android App from Google Play by searching for DHIS2. This should give you two results: the official DHIS2 android app, or PSI”s fork of the DHIS app. . The use of Android is recommended if you work in areas where you may not always have an internet connection. The Android App will allow you to store the data on your device (Smartphone or tablet) and when the device is connected to the internet the data will be synced with the DHIS2 server.
MINIMUM REQUIREMENTS
WebApp – This option can be used with Laptops or desktop computers. You will always need to be connected to the internet to use the DHIS2 tracker capture WebApp, without an internet connection you will not be able to access the WebApp.
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Android App – You will need to ensure your device (Smartphone or Tablet) is running on Android version 6.0 or higher. Unfortunately, there is no option for Apple iPhone or iPad.
INSTALING ANDROID APP
If you have not already done so, you will need to download and install the Android App.
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LOGIN DETAILS
Username, Password & URL
Please note Username and Password are both case-sensitive.
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These details are registered to you personally, they will always remain your personal and legal responsibility. These login details should not be used by any other person at any time regardless of rank or seniority within or outside your organisation unless legally entitled to do so by law or court order.
If you believe your private login details may have been compromised in any way you must report the situation to your Line Manager or Head Of Department immediately, this is a legal requirement in most countries.
LOGGING IN
WebApp
Use the URL provided with the relevant DHIS2 instance, together with your Username and Password, enter the details and click ‘Sign In’, please remember both fields are case-sensitive.
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Language Settings – You can change the language to your personal preference from the dropdown list at the bottom right-hand corner of the screen.
Two-Step Authentication – Setting Up
If this feature is part of your login requirements, you will need to download and install Google Authenticator App from either the App Store or Google Play.
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You can watch this short video for full instructions on how to set up Two-Step Authentication using the Google Authenticator App.
Android App
You will be provided with a URL, enter this manually or use the built-in QR Code scanner to scan the URL code.
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If the error persists, please contact your direct Line Manager or the person who provided you with the details.
DASHBOARD
WEBAPP
When you log in to DHIS2 it will normally load the last dashboard that you accessed.
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To access HNQIS click on the 9 squares icon that can be found at the top right corner of the screen to see all icons/options and select tracker capture.
ANDROID APP
When you log in for the first time, you may need to wait for the App synchronises data with the server, this may take a while depending on your internet connection speed, do not close, refresh or move away from the App screen during this time.
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The workflow on the Android App is slightly different from the WebApp version however, you have access to all the features on both platforms.
STARTING A NEW ASSESSMENT
WEBAPP -
To navigate to a new assessment, please click (1) the 9 Square icon at the top right corner of the screen and then select (2) the Tracker Capture app.
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Assessment Date - This field is pre-populated and can not be edited
COMPLETING AN ASSESSMENT
WEBAPP
The assessment page has many sections as shown in the red boxes below, however, you are only required to update the ‘Timeline Data Entry’ section.
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If you have any additional information you wish to attach to the assessment, please enter these details in the last section of the Timeline Data Entry, as shown below;
ANDROID APP WORKFLOW
ANDROID APP NAVIGATION
Once you have launched the App, and logged in you are presented with the following screen (Your options will differ from those shown here)
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You can access additional options from the two menus (1)(2).
HOME (1)
Here you will find options relating to your personal account and the status of the App.
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Click on the blue box to select one or more Org Units, you can also select one branch and view all sub-branched within by selecting the top branch.
COMPLETING AN ASSESSMENT
ANDROID APP
From the home page, you can select a program you need to complete from the list shown, to add a new assessment click on the magnifying glass/plus icon as shown here.
ASSESSMENT DATE
Click anywhere in the field ‘Choose date’ to launch date-picker calendar, select the date and click (1) ‘ACCEPT’, you will return to the previous screen where you click (2) the magnifying glass/plus icon.
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On the next screen, you need to select the Facility/Provider from the Org Unit Tree by clicking on the tick box alongside the name and clicking ‘ACCEPT’ to continue.
ENROLLMENT DATE
Next, you need to enter the enrollment date, the same as the ‘Assessment Date’ in the previous step.
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Finish - This will save the updates and allow for additional changes to be made.
SUMMARY OF ASSESSMENT
The summary screen allows you to inspect the assessment and share the results with authorised personnel.
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If you selected ‘Finish’ when saving the assessment you can return to make changes by clicking the yellow clipboard/Pen icon, if however, if you selected ‘Finish and complete’ you will not be able to make any further changes or updates to the assesment.
FEEDBACK
To review an assessment and access supporting material in the related evaluated processes you can access a summary by clicking the (1) three-dot icon at the top right of the screen to expand the dropdown menu and selecting (2) Feedback.
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Scores are shown on the right of the section title, this provides a quick overview of the results, indicating which questions have been correctly answered or those failed. Additionally, some of the questions will contain further support material that can be used on orienting the provider on the correct execution of the procedure/ task
SHARING FEEDBACK
You can share a link to the feedback summary by clicking (3) the share icon at the bottom right of the screen.
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Example of a feedback summary accessed via the sharable link.
LOCAL STATS
HNQIS provides a quick overview of the scores and progress of all clinics/facilities from the Local Stats icon found at the bottom of the screen as shown below.
LOCAL STATS DASHBOARD
On the Local Stats screen, you will find the main navigation at the top of the screen this can be scrolled left and right to reveal additional programs. The current/active information is denoted by a change of color, in this screenshot (1) CBRM is active.
COMPETENCY CLASSES - PIE CHART
In section (2) you are provided with a quick overview in the form of a pie chart of the scores for the selected program, in this example CBRM (Client Based Record Management).
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