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Data verification is the stage where the quantitative comparison of reported data is performed. This includes the review of the timeliness, completeness and availability. To perform these task, a set of data elements and options sets are required.
Data verification: Stage Details
Value type: Text
Program stage settings | Value |
|---|---|
Name | Data Verification |
Color | #CFD8DC |
Icon | Default |
Description | - |
Scheduled days from start | 0 |
Repeatable | Yes |
Period Type | - |
Display generate event box when completed? | No |
Standard intervals days | - |
Auto-generated event | No |
Block data entry from after completed | No |
Ask user to complete program when stage is complete | No |
Ask user to create new event when stage is complete | No |
Generate events based on enrollment date | No |
Hide due date | No |
Feature type | None |
Description of report date | - |
Description of due date | - |
...
Option | Code |
|---|---|
Health Area 1 - Indicator 1 | HA143 |
Health Area 1 - Indicator 2 | HA144 |
Health Area 1 - Indicator 3 | HA145 |
Health Area 1 - Other | HA1Oth |
Health Area 2 - Indicator 1 | HA21 |
Health Area 2 - Indicator 2 | HA210 |
Health Area 2 - Indicator 3 | HA211 |
Health Area 2 - Other | HA2Oth |
Health Area 3 - Indicator 1 | HA376 |
Health Area 3 - Indicator 2 | HA377 |
Health Area 3 - Indicator 3 | HA378 |
Health Area 3 - Other | HA3Oth |
Health Area 4 - Indicator 1 | HA464 |
Health Area 4 - Indicator 2 | HA465 |
Health Area 4 - Indicator 3 | HA466 |
Health Area 4 - Other | HA4Oth |
Health Area 5 - Indicator 1 | HA5100 |
Health Area 5 - Indicator 2 | HA5101 |
Health Area 5 - Indicator 3 | HA5102 |
Health Area 5 - Other | HA5Oth |
Health Area 6 - Indicator 1 | HA669 |
Health Area 6 - Indicator 2 | HA670 |
Health Area 6 - Indicator 3 | HA671 |
Health Area 6 - Other | HA6Oth |
Health Area 7 - Indicator 1 | HA773 |
Health Area 7 - Indicator 2 | HA774 |
Health Area 7 - Indicator 3 | HA775 |
Health Area 7 - Other | HA7Oth |
Health Area 8 - Indicator 1 | HA837 |
Health Area 8 - Indicator 2 | HA838 |
Health Area 8 - Indicator 3 | HA839 |
Health Area 8 - Other | HA8Oth |
RDQA - Donor list
Value type: Text
Option | Code |
|---|---|
Donor 1 | Donor 1 |
Donor 2 | Donor 2 |
Donor 3 | Donor 3 |
No specific donor | No |
Other | Other |
RDQA - Project List
Value type: Text
Option | Code |
|---|---|
Project 1 | Project 1 |
Project 2 | Project 2 |
Project 3 | Project 3 |
Other | Other |
RDQA - Images
Value type: Text
Option | Code |
|---|---|
None | None |
1 | One |
2 | Two |
3 | Three |
4 | Four |
5 | Five |
6 | Six |
RDQA - Integrity checks
Value type: Number
Option | Code |
|---|---|
No indication | 1 |
Possible Indication | 0.5 |
Strong indication | 0 |
RDQA - Confidentialy/Precision Checks
Option | Code |
|---|---|
Yes - completely | 1 |
Partly | 0.5 |
No - not at all | 0 |
...
Data verification: Data Elements
Name | FormName | Value Type/ Mandatory | Option set | Display | Section |
|---|---|---|---|---|---|
RDQA - Indicator - Indicator | Select Indicator | Text/ | RDQA - Indicators | No | Indicator |
RDQA - Indicator - Other HA1 | If other, specify: | Text/ | - | No | Indicator |
RDQA - Indicator - Other HA2 | If other, specify: | Text/ | - | No | Indicator |
RDQA - Indicator - Other HA3 | If other, specify: | Text/ | - | No | Indicator |
RDQA - Indicator - Other HA4 | If other, specify: | Text/ | - | No | Indicator |
RDQA - Indicator - Other HA5 | If other, specify: | Text/ | - | No | Indicator |
RDQA - Indicator - Other HA6 | If other, specify: | Text/ | - | No | Indicator |
RDQA - Indicator - Other HA7 | If other, specify: | Text/ | - | No | Indicator |
RDQA - Indicator - Other HA8 | If other, specify: | Text/ | - | No | Indicator |
RDQA - Donor list | Select Donor | Text/No | RDQA- Donor list | No | Indicator |
RDQA - Donor List - Other | Specify Donor: | Text/ | - | No | Indicator |
RDQA - Project | Select Project | Text/ | RDQA - Project List | No | Indicator |
RDQA - Project - Other | Select project: | Text/ | - | No | Indicator |
RDQA - Previous Information | Do you want to copy previous 'Data Verification' information? | Yes/No/ | - | No | Indicator |
RDQA - Availability - Docs available | Enter number of source documents available: | INTEGER/ | - | No | Availability and Completeness |
RDQA - Summary Report Pict 1 | Attach an image of source documents: Image 1 | IMAGE/ | - | No | Availability and Completeness |
RDQA - Summary Report Pict 2 | Attach an image of source documents: Image 2 | IMAGE/ | - | No | Availability and Completeness |
RDQA - Summary Report Pict 3 | Attach an image of source documents: Image 3 | IMAGE/ | - | No | Availability and Completeness |
RDQA - Summary Report Pict 4 | Attach an image of source documents: Image 4 | IMAGE/ | - | No | Availability and Completeness |
RDQA - Summary Report Pict 5 | Attach an image of source documents: Image 5 | IMAGE/ | - | No | Availability and Completeness |
RDQA - Summary Report Pict 6 | Attach an image of source documents: Image 6 | IMAGE/ | - | No | Availability and Completeness |
RDQA - Availability - Docs expected | Enter number of expected source documents: | INTEGER/ | - | No | Availability and Completeness |
RDQA - Availability - % of available doc | % of available source documents | NUMBER/ | - | No | Availability and Completeness |
RDQA - Completeness - Records complete | Enter number of source documents that have the relevant sections completely filled in: | INTEGER/ | - | No | Availability and Completeness |
RDQA - Completeness - % of completed docs | Review the source documents available for the selected reporting period. | NUMBER/ | - | No | Availability and Completeness |
RDQA - Accuracy - Start of Reporting Period1 | Start of Reporting Period | DATE/ | - | No | DATA ENTRY - Accuracy - Period 1 |
RDQA - Accuracy - End of Reporting Period1 | End of Reporting Period | Date/ | - | No | DATA ENTRY - Accuracy - Period 1 |
RDQA - Accuracy - period1Docs2 | Period 1- Recount from source document | NUMBER/ | - | No | DATA ENTRY - Accuracy - Period 1 |
RDQA - Accuracy - period1Reports 2 | Period 1- Reported in Summary report | NUMBER/ | - | No | DATA ENTRY - Accuracy - Period 1 |
RDQA - Accuracy - period1Platform2 | Period 1- Reported in platform MIS or DHIS2 | NUMBER/ | - | No | DATA ENTRY - Accuracy - Period 1 |
RDQA - Accuracy - Add period1 | Would like to add another period? | BOOLEAN/Yes | - | No | DATA ENTRY - Accuracy - Period 1 |
RDQA - Accuracy - Start of reporting period 2 | Start of Reporting Period | Date/No | - | No | DATA ENTRY - Accuracy - Period 2 |
RDQA - Accuracy - End of Reporting Period2 | End of Reporting Period | Date/ | - | No | DATA ENTRY - Accuracy - Period 2 |
RDQA - Accuracy - period2Docs | Period 2- Recount from source document | NUMBER/ | - | No | DATA ENTRY - Accuracy - Period 2 |
RDQA - Accuracy - period2Reports | Period 2- Reported in Summary report | NUMBER/ | - | No | DATA ENTRY - Accuracy - Period 2 |
RDQA - Accuracy - period2Platform | Period 2- Reported in platform MIS or DHIS2 | NUMBER/ | - | No | DATA ENTRY - Accuracy - Period 2 |
RDQA - Accuracy - Add period2 | Would like to add another period? | BOOLEAN/Yes | - | No | DATA ENTRY - Accuracy - Period 2 |
RDQA - Accuracy - Start of reporting period 3 | Start of Reporting Period | Date/No | - | No | DATA ENTRY - Accuracy - Period 3 |
RDQA - Accuracy - End of Reporting Period3 | End of Reporting Period | DATE/ | - | No | DATA ENTRY - Accuracy - Period 3 |
RDQA - Accuracy - period3Docs | Period 3- Recount from source document | NUMBER/ | - | No | DATA ENTRY - Accuracy - Period 3 |
RDQA - Accuracy - period3Reports | Period 3- Reported in Summary report | NUMBER/ | - | No | DATA ENTRY - Accuracy - Period 3 |
RDQA - Accuracy - period3Platform | Period 3- Reported in platform MIS or DHIS2 | NUMBER/ | - | No | DATA ENTRY - Accuracy - Period 3 |
RDQA - Accuracy - Accuracy | Accuracy | NUMBER/ | - | No | CALCULATIONS - Accuracy |
RDQA - Accuracy - DocsvsMISPlatform - Variation | Source vs. Donor or MIS (%variation) | NUMBER/ | - | No | CALCULATIONS - Accuracy |
RDQA - Accuracy - DocsvsMISPlatform | Source vs. Donor or MIS | NUMBER/ | - | No | CALCULATIONS - Accuracy |
RDQA - Accuracy - DocsvsSummaryReport - variation | Source vs. Summary (%variation) | NUMBER/ | - | No | CALCULATIONS - Accuracy |
RDQA - Accuracy - DocsvsSummaryReport | Source vs. Summary | NUMBER/ | - | No | CALCULATIONS - Accuracy |
RDQA - Accuracy - RecountMISPlatform | Numbers reported to Donor or MIS | NUMBER/ | - | No | CALCULATIONS - Accuracy |
RDQA - Accuracy - RecountSourceDocs | Numbers reported in source document | NUMBER/ | - | No | CALCULATIONS - Accuracy |
RDQA - Accuracy - RecountSummaryReport | Numbers reported in summary report | NUMBER/ | - | No | CALCULATIONS – Accuracy |
RDQA - Accuracy - SummaryReportsvsMISPlatform - Variation | Summary Report vs. Donor or MIS (%variation) | NUMBER/ | - | No | CALCULATIONS – Accuracy |
RDQA - Accuracy - SummaryReportsvsMISPlatform | Summary Report vs. Donor or MIS | NUMBER/ | - | No | CALCULATIONS – Accuracy |
RDQA - Timeliness - ExpectedSummaryReports | Number of expected summary reports | NUMBER/ | - | No | Timeliness |
RDQA - Timeliness - ReceivedSummaryReports | Number reports on time | NUMBER/ | - | No | Timeliness |
RDQA - Timeliness - ReportsOnTime | % of reports received on time. | NUMBER/ | - | No | Timeliness |
RDQA - Integrity - Data | Integrity: Are there unauthorised changes? | NUMBER/ | RDQA - Integrity Checks | No | Integrity, Confidentiality and Precision |
RDQA - Confidentiality - Data | Confidentiality: Client data is protected | NUMBER/ | RDQA - Confidentiality/Precision Checks | No | Integrity, Confidentiality and Precision |
RDQA - Precision - Data | Precision: Data has sufficient detail. | NUMBER/ | RDQA - Confidentiality/Precision Checks | No | Integrity, Confidentiality and Precision |
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Stage: M&E System Assessment
This the second part of the program. This section of the program is in charge of the qualiative assessment of the relative strenghts and weaknessess of functional area. The purpose of this is to identify potencial threats to data quality posed by the design and implementation of data magnament and reporting systems.
M&E System Assessment: Stage Details
Program stage settings | Value |
|---|---|
Name | M&E System Assessment |
Color | #B0BEC5 |
Description | - |
Scheduled days from start | 0 |
Repeatable | No |
Period Type | - |
Display Generate event box when completed? | No |
Standard intervals days | - |
Auto-generated event | Yes |
Open data entry form after enrollment | Yes |
Report data to use | Enrollment Date |
Block data entry form after completed | No |
Ask user to complete program when stage is complete | No |
Ask user to create new event when stage is complete | No |
Generate events based on enrollment date | No |
Hide due date | No |
Feature type | None |
Description of report date | - |
Description of due date | - |
M&E System Assessment: Option set
Value type: Number
Option | Code |
|---|---|
Yes | 1 |
No | 0 |
M&E System Assessment: Stage Data Elements
Name | FormName | Value Type | Mandatory | Option set | Display | Section |
|---|---|---|---|---|---|---|
RDQA - Assessment - Assessment Team | Assessment Team | LONG TEXT | No | - | No | Assessment (1/2) |
RDQA - Assessment - Assessed Staff | Assessed Staff | LONG TEXT | No | - | No | Assessment (1/2) |
RDQA - Assessment - instructions1 2 | INSTRUCTIONS TO THE QUALITY OFFICER | LONG TEXT | No | - | No | Assessment (1/2) |
RDQA - Assessment - Explain indicators 2 | 1.1 Staff explained indicator correctly | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - Standard tools for services 2 | 1.2 Standard reporting tools for services | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - Standard tools for stock 2 | 1.3 Standard reporting tools for stock | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - clear instructions 2 | 1.4 Tool guidance available | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - periodic reports 2 | 1.5 Documented review of site level reports | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - routine data checks 2 | 1.6 Staff explains data checks correctly | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - written guidlines | 1.7 Documented reporting guidelines | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - feedback | 1.8 Documented feedback to site of reports | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - Explain data usage | 1.9 Staff explain data use correctly | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - adequate storage | 1.12 Adequate and sufficient filing system | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - data handling guide | 1.10 Documented data handling guidance | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - quality controls | 1.11 Documented quality controls in place | NUMBER | No | RDQA - Assessment | No | Assessment (1/2) |
RDQA - Assessment - quality controls database | 2.3 Passwords in place | NUMBER | No | RDQA - Assessment | No | Assessment (2/2) |
RDQA - Assessment - instructions2 | INSTRUCTIONS TO THE QUALITY OFFICER | LONG_TEXT | No | RDQA - Assessment | No | Assessment (2/2) |
RDQA - Assessment - quality controls electronic | 2.2 Digital 1st data entry quality control | NUMBER | No | RDQA - Assessment | No | Assessment (2/2) |
RDQA - Assessment - quality controls paper | 2.1 Paper to digital entry quality control | NUMBER | No | RDQA - Assessment | No | Assessment (2/2) |
RDQA - Assessment - back-up files | 2.4 Systems back ups in place | NUMBER | No | RDQA - Assessment | No | Assessment (2/2) |
RDQA - Assessment - written guidance copy | 2.5 Documented stock management guidance | NUMBER | No | RDQA - Assessment | No | Assessment (2/2) |